POS
Software
Restaurant Users Guide
Technical Support Numbers
1-412-805-BPOS
LICENSE AGREEMENT
Please read carefully the following
terms and conditions of this license agreement.
END-USER
LICENSE AGREEMENT FOR Bills POS Software
Attention: You certify that you are not a minor and
that you agree to be bound by all of the terms and conditions set out in this
License. You agree to be responsible for
any and all service provider fees. This agreement does not grant you any rights
to patents, copyrights, trade secrets, trademarks (whether registered on
unregistered), or any other rights of this software. You may not rent, lease, or reverse engineer this software. Copying,
duplicating, selling or distributing of this software. Bills POS provides you with a Product
and grants you a non-exclusive license to Use the Product in accordance with
the terms of this License
One copy of the enclosed software package only can
be use on a single PC. Bills POS makes no warranty or representation, either
express or implied with respect to this software, any associated hardware, and
documentation is licensed and sold as is
And you assume the entire risk, cost and liability
that result from using this software and any associated hardware. In no event
will Bills POS be liable to you or anyone for any damages, including but not
limited to lost profits, lost savings, or other incidental or consequential
damages arising out of the use or inability to use this software and any
associated hardware.
System Requirement
Computer/Processor: Pentium 200 MHz or higher
recommended.
Operating System: Windows 98se, Windows Me,
NT2000, XP
Display: SVGA 1024x768 with Touch
Screen (set to a minimum of 16 bit)
Memory: 64 MB of RAM recommended.
Hard Disk: Minimum 100 MB of free hard
disk space.
Drive:
Phone: Single-line access with
Caller ID service from your telephone company required.
Modem: Caller ID compatible.
Contents
Installation
04
Getting Started
04
Take Out and Delivery
05
Dine In
. 07
Clock In Clock Out
08
Back Office
Customer/Employee
Employees 08
Customer List 09
Menu Edit
Menu /Add/Edit Menu /Special Request . 09
Topping 10
Add Bar Pic / Add Dine In Pic 11
Reports
Income Statm 10
Sales Reports/Accounts Payable / Beer/Liquor / Favorite Dishes 11
Time Sheets / Delivery record / Frequent Buyer ...................... 12
Removed Items (Waste) / Drivers Bank . ... .. 13
Settings
Security
14
Information 14
Printer Settings 15
Network 16
Reset 16
Dine In 16
X-Charge Integration
Guide
...17
Backup/Restore
20
Installation Instructions
Insert the disc in your CD-ROM/DVD-ROM drive.
If auto-run is enabled
1. Click on Install POS
Software
and follow the directions
2. 2nd L Support is
optional.
3. If no setup dialog box
appears. See instructions below.
If auto-run is disabled
|
|
1. Click the Start Button.
2. Click on Run or go to Windows Explorer
3. Enter D:\Setup\Setup.exe or E:\
For win98 user:
After software has been installed, enter your password
1133 and you will see Msg Class not registered looking for object
with CLSID please install the file COM98.exe
and DCM98CFG.exe from your CD-Rom
D: or use your office XP CD to upgrade your windows.
Getting Started Start > Programs > A+ Restaurant Sys, > Bill POS 4
You can make a Create Shortcut of Bill POS 4 put it in StartUp from the submenu. Every time you start up your PC, Bill POS 4 program will start running automatically.
Take Out and Delivery
16
0. Order Listing: By click on that item to delete then.
Pick up time will
also appear on Guest check when you print out.
1.
2.
Check Number: Enter
check number if you want to recall the order.
Press
to enter customers phone number including area code.
Then the address will automatically appear, if available. Otherwise, you
will be asked if you want to save the customer
3.
Employees ID: Four
digit only.
4.
Press
to edit existing customer addresses.
5.
6.
Address will automatically print on receipt. Press 
to remove the
address, or click the address to add it again.
Press
to enter second customers
name and it will appear above the clock in upper left corner 
7.
Cash drawer: Enter level 2 or 3 passwords 
to
open drawer. See Security Setting.
8.
Enter old check# here
then press 
to
recall old check for add/ edit. Enter a tender amount if you have received
payment. Press Printer Receipt
to print out this check or press Save
only without printing.
9.
If
you enter the cash amount in Tender,
i.e.
the
cash drawer will open. After you press 
10.
11.
12. Section: Each section can hold up to
200 items.
13. Quantities: press; 
enter the quantity first
before selecting item (2-digit only)
14. 
Discount: Enter
the discount before entering a single item, or enter all the items then enter
the % of discount and press 
to discount the whole
order.
15. 
Special Request: Add or remove unwanted Items.
See Setting Special Request to change.
16.
17. 
Add Tax manually (See Settings->
Information ->
18. Exit: on lower of left corner
19. Notes: Similar to Special Request, but standard price can be preset.
20. To switch view of the language (If you switch setting to support 2nd language)
21. Add
or
|
|
Dine In
If youre Position is Waiter. The Dine In
screen will open after the password is entered.
(See Settings -> Dine In for add / remove Rooms or Tables)
Delivery check out / Clock
In Clock Out:
Delivery Check Out:
1.)
Delivery employee need to enter he/her password.
2.) Enter the all the Check number he/her going to deliver
3.) Save
4.) Now you will able to view employees delivery details, what order and what time
he/her when out for that delivery.
Time In Time Out
Employees (Employee ID is the Password) Back Office > Customer /
Employee
You
can add new/edit existing employee information, (Very important for you to
setup the access Level and Type.)
Four
digits only. 
Delete employee
Find employee
information by ID.
Add new
employee 
Save data
Level 1: Take Out, Dine In, Bar, Delivery Person, Edit/Add Customer, Recall
orders and add new items to the orders but cant remove items from the
orders. (Require Level 2 or Level 3
password)
Level 2: You can set your own access for the level 2
Level 3: Allowed full feature access.
The
Employee report lists employee information such as name, address and social
security number, date hired, hourly rate, level, and position. This report is useful if you want to verify
your employees information for W2s,
Customer Listing (Quick Steps for Adding a Customer or
Prospect)
You
can view add basic information about your client and prospects on the customer
list.
From Back
Office > Customer Employee > Customer List
The information for your customers is divided into
these columns
Ref: Is 2nd Customers data field too. Use
for Take Out program, computer will search your customer data field to location
your customer information each time when phone rings or number that was enter
by you. If that customer is not in your
data field, the program will ask you to Add New Customer? By click on Yes computer will search from 2nd
data field to locate that customer. (2nd data field can be purchased
from Bills POS)
Setting up Menus (Quick Steps for Adding
are menu items)
1. From Setting menu, select Menus
The
Menu windows displays
Each dish could enter up to 6 Options in
here and 4 different unit Prices.
ID Qty Menus Opt1 Opt2 Opt3 Opt4
S-Price M-Price Price
L-Price
1 01 Broccoli Chicken Shrimp Beef Pork 4.50 5.50 6.50 7.50
2 01 Chef
Salad Ranch French Italian Bches 0.00 0.00 4.65 0.00
3 01 HM
Soup Bean Chk Ndl Vege - 0.00 6.50 5.75 4.50
4 01 Wings Mild Hot BBQ Honey H0.00 0.00 8.55 0.00
To replace exiting data just
simply type the new data over the current data and it will be saved. (Enter , at
end of Beer/Wine and enter . at the end of Liquor.)
2. Add/Edit Menu from your Back Office > Menu Edit
Here
is an easier way to edit your menus.
Remember: You must click on Save for Add/Edit on each record.
Add New Item: Click on one of the Add New Item button type in new item in description and so on. Press Save
Delete Item: Select that item and press
Enter , after Beer/Wine
in your menu and . for Liquors. Example:
Red Wine,
Special Requests: Click the Settings > Special Request or click F2
Toppings
Pizza Toppings: There are two tabs on the
Toppings field Add/Edit toppings will be
saved automatically in this field.
How to
add pictures: Select
an item by clicking on that Item then it will turn red and select a picture
from the Picture Source. Deleted Picture: Select a button by
clicking on it then clicking on Del Pic.
Add Bar Pics
Deleted Picture
Back Office > Menu Edit > Add Pic
Add your Own Picture (bmp format) Copy your Pic into C:\Program
Files\Bill POS 04\BarPic\
How to
add pictures: 2. Select an item by clicking on that Item
than it will turn red and select a picture from the Picture Source. Deleted Picture: Select a button by click
on it and click on Del Pic.
Add Dine Pics
Add your Own Picture (bmp format) Copy your Pic into C:\Program
Files\Bill POS 04\ItemPic\
Income Statement: Ctrl + F1
Sales
Reports (Back Office > Reports)
You
can optionally sort this report by days between to view all the
transactions invoices total amount information on this window or Employee IDs:
columns will view only that employees sales record. Yon
can change any of this data field in the window, if necessary.
Reports Allows you to queue a
list of reports for printing or viewing, you can also create and edit the
format for reports form, and financial statements in MS Excel.
The
information for your Sales Reports is divided into these folders
Delivery, Take
Out, Dine In, Bar and All
1.
Select a day From
and To
2. Select any
folder tab to view all the details on your columns
3.
Employees ID: columns will view only that employees sales record.
Expenses
Reports (Back
Office > Expense)
You can select list of
payments by clicking on life of the window, and enter all your purchase
payment or expenses.
Favorites
Dishes (Back Office > Favorites
Dishes)
Record all of sales items
from Take Out, Dine In. Bar. You can optionally sort
this report by days between or Top Selling Dishes.
Sales
Reports: Ctrl + F2
Total amount and Checks
field Your sales
Account Payable:
Ctrl + F3
Click
on an expense field list tab enter your purchase information on right side
columns.
You
must specify an account field before you can enter your record.
Beer / Liquor
Enter , at the end of Beer/Wine. Enter . at then end of Liquor. Red Wine, in Menu
Settings.
Favorite Dishes: Ctrl + F4
Detail Columns.
Time Sheets: Ctrl + F7
Record all the employees clock in and clock out times,
calculate total hours and wage. You can optionally sort this report by Employee
ID with days between.
Delivery Record: Ctrl + F8
You can
optionally sort this report by selecting
employees ID to view delivery details information. Detail delivery
columns.
Renew: Delete all the information.
Frequent Buyer: Ctrl + F5
Customer order detail
columns.
Show most frequently ordered customers
Show large order customers
Removed Items (Waste
Report)
Cancelled orders will be
posted in this report with details. A Cancelled Order is an
order already sent to the kitchen for processing.
Record your delivery
employees loan information. Only owner/managers ID
could lend money to employees.
Drivers Bank
How to Lend or Repayment:
Main Window:
1.) Click on Driver Bank.
2.) Select Lend or
Payment.
3.) Click on Lend and enter
your owner or manager ID, if the employee ID is correct borrowing amount will appear.
4.) Select an amount you want
to lend to the employee.
5.) Enter this employees ID.
6.) Click on Print
Receipt.
Security Settings
Delete order with password: The computer will record all the details when you
send orders to the kitchen. But you are
still able to recall orders to add or delete them.
Open Drawer with password: In Take-Out order program you can click on cash drawer
to open your drawer anytime without taking an order with owner or manager ID
number, by disabling that every employee will be able to open the cash drawer.
Print Order w/ Employee ID: In Take-Out or Dine-In you must enter the employee ID
before you can print receipts or send orders to kitchen, by clicking the
disabled option, the computer will print receipts and send orders to the
kitchen without employee ID.
Information: Settings > Information or click F5
Enter your company name and phone number
Switch
program to support 2nd language. Tax Rate: Add or Edit Set: Auto
or Option.
Displays message Is this for delivery?
on your take out program when
Screen/Printer: Is for Kitchen Monitors or
Printers, you can select Monitor/Printer A, B, D or S in Screen, tell computer where or which printer you want to send
your orders.
·
Default: Receipt will print the same as is seen on the screen
·
Auto: Print
out all Free Stuff on bottom of a receipt.
·
UpLine: Free Stuff, Special Request and Topping will be same line of the
orders.
Default/Auto 1 H Wings $8.50 - Mild UpLine: 1 H Wings Mild $8.50
Printer Settings:
This software can support
up to 5 Printers. We recommend the LPT1 port for Front Printer. Kitchen Printer: If your kitchen printers
are your local printers you can select the printer port in combo box. If
your kitchen's printers are connected to another computer you have to setup
local network to connect computers. Also, select Network in combo box.
How to set your network printer:
After your finish the
peer-to-peer network setup. You have to
set kitchen printer as a share printer in another computer first.
1.)
Click on Start >Open Printers and Fax > select the kitchen Printer
2.)
Right click the
printer you want to share > select Sharing
3.)
Click on Sharing tab
4.)
Select Share this
Printer
5.)
Click OK
Notes: If you have followed the steps listed above and still
cannot share this printer, open Windows Firewall. (To open Windows Firewall,
click Start, click Control Panel, and then double-click Windows
Firewall.) Then, on the Exceptions tab, select the File and
Printer Sharing check box.
Now, you can go back to your
first computer check the network and network printer. If you setup properly,
this computer will automatically add all network printers to this
computer. See if you setup up properly
by open you Windows Explorer in Start > All Programs > Accessories >
Windows Explorer. If you Address Bar not in your Windows Explorer, go to View
> Toolbars > select Address bar.
1.)
Open My Network
Places
2.)
Open Entire
Network
3.)
Open Microsoft
Windows Network
4.)
Open Work group
that you named, and you should see your other computer in that. If not you
network not be setup property.
5.)
Select the computer that connects with the kitchen
printer. And you should also see the listed name of those printers. If not,
that means you network printer not be setup property.
6.)
Copy the text on you address like \\Server to
Bill POS software > Back Office > Settings > Printer Settings > In Where 
text box.
7.)
Enter the name of
the printer in Type
and \ before the printer name.
8.)
What order will be print out on the printer.
9.)
You can optionally to printer each items price
on the kitchen printer.
Kitchen Monitors/Printers
Monitor D: If that are more, you can use this too. But only up to 3 monitors. Monitor A: Can
be use for Bar, Sub or Pizza. Monitor B: Also
can be use for Bar, Sub or Pizza.
Kitchen Monitors/Printers You need to setup a new terminal in your kitchen for
your kitchen monitor.
Networking: Settings > Networking or click F9
Fist you have to install
Bills POS software into all to computers.
And setup your local Peer-to-Peer network between your Server and your
Work Station. (Your Server and Work Station should be in same Workgroup name.)
How to check
it?
1.) Open 
Windows Explorer in 
Start All Programs Accessories and Select Windows Explorer
2.) Select My
Network Places 
3.) Select Entire Network 
4.) Select Microsoft Windows Network 
5.) You should see your
workgroup name. 
Click on your workgroup and all your PC should
be here. If you setup your Peer to Peer network correctly.
How to Setup
the network?
1.)
Only share your
Bill POS 4 Folder on your Server not the Local Disk C:\
2.) Open Bills POS software. 
RM04
3.)
Go
to your Work Station click on 
Back
Office -> Settings -> Network Settings
4.) Enter your Server name.
5.)
Enter Shared Data Location.
6.) Click on File Sharing button.
Software will now
start search Bill POS 4 Folder in your Server.
Notes:
Software will not share your Menu data. If you using same
Menu data in all work station please copy bak.mdb file into anther computer
C:\Program Files\Bill POS 4\ and if you have 2nd Language in your
menu. You should also copy bakC.mdb
too.
Single: All the files from local Disk C:\ File Sharing: Source files from another computer. Enter the name of the
computer you want the source files from C\\Server Name\.
Reset: Settings > Reset or Click F11
How to delete the Training Order?
If the software was using the Training data you can not
delete the Training database by click on Fresh.
1.) Click on Business Check Book
first.
2.) Close Bills POS Software.
3.) Reopen the POS Software.
4.) Go back to Reset again in Back Office Settings
Reset
5.) Click on Fresh.
Click Business Check to save data into
real business uses. Fresh: Remove Training Order data. Click Training Check to save data into
training use.
Bill POS 4X-Charge
Integration Guide
1.
Install X-Charge on the computer designated as the
X-Charge Server computer.
2.
Once X-Charge integration is turned on in Bill POS 4,
no additional configuration is necessary.
The XCTransaction.dll has to be registered. Bill POS 4 will default to the Transaction
Folder set up in X-Charge Server Setup.
3.
Run a test transaction.
a. On the Main Menu, click Take Out.
b. Select a food group on the right, such as Garlic
Bread.
c. Select a specific kind of bread, such as Garlic
Bread Cheese.
d. Click Back
and Tender Recall.
e. Enter ID (try 1133) and click Tender Recall again.
F.
Swipe credit card or enter information manually. If swiping the credit card, the transaction
will automatically start processing when the swiping is complete. If keying the credit card information
manually, user will have to enter the Tender amount prior to submitting the transaction
for processing.
g. Once transaction is successful, the first
receipt will automatically print and user will be asked if a second receipt
should be printed.
Backup
Restore
