POS Software

 

 

 

 

 

User’s Guide for Bar

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  BillPOS Restaurant Software for Windows
 
 

 

 


LICENSE AGREEMENT

 

 

 

 

Please read carefully the following terms and conditions of this license agreement.

 

 

END-USER LICENSE AGREEMENT FOR Bill’s POS Software

 

Attention: You certify that you are not a minor and that you agree to be bound by all of the terms and conditions set out in this License.  You agree to be responsible for any and all service provider fees. This agreement does not grant you any rights to patents, copyrights, trade secrets, trademarks (whether registered on unregistered), or any other rights of this software. You may not rent, lease, or reverse engineer this software. Copying, duplicating, selling or distributing of this software.  Bill’s POS provides you with a Product and grants you a non-exclusive license to Use the Product in accordance with the terms of this License 

 

One copy of the enclosed software package only can be use on a single PC. Bill’s POS makes no warranty or representation, either express or implied with respect to this software, any associated hardware, and documentation is licensed and sold “as is”

And you assume the entire risk, cost and liability that result from using this software and any associated hardware. In no event will Bill’s POS be liable to you or anyone for any damages, including but not limited to lost profits, lost savings, or other incidental or consequential damages arising out of the use or inability to use this software and any associated hardware.

 

 

 

System Requirement

 

 

Computer/Processor: Pentium II 300 MHz or higher recommended.

Operating System:  Windows Me, NT2000, XP

Display: SVGA 1024x768 with Touch Screen (set to a minimum of 32 bit)

Memory:  128 MB of RAM recommended.

Hard Disk: Minimum 1 GB of free hard disk space.

Drive: CD-ROM Drive or DVD-ROM Drive

 

 

Contents

 

Installation                  …...………………………………………………………           04

Getting Started           ……………………………………………………………          04

Bar POS                      ……………………………………………………………          05

Back Office

               Customer/Employee

                        Employees        ……………………………………………………    07

               Menu Edit

            Menu   ………………………………………………………            07

            Bar       ………………………………………………………            10

            Add/Edit Menu             ………………………………………            11

            Set Drink Usage           ………………………………………            12

   Reports

                        Income Statm   ……………………………………………………    10

                        Sales Order      ……………………………………………………    11

                        Tax Report       ……………………………………………………    12

                        Item Sold/Inventory      ……………………………………………    13

                        Expense Reports          ……………………………………………    14

                        Wastes Report             ……………………………………………    15

                        Employees Payroll        ……………………………………………    16

   Settings

                        Security            ……………………………………………………    14

                        Information       ……………………………………………………    14

                        Printer Settings             ……………………………………………    15

                        Network          ……………………………………………………    16

                        Reset    ……………………………………………………………    16

                        Screen Settings             ……………………………………………    17       

           

X-Charge Integration Guide  …………………………………………………...…      17

Backup/Restore         ………………………………………………………………      20

 

 

 

 

 

Installation Instructions
 
Insert the disc in your CD-ROM/DVD-ROM drive.

 
If auto-run is enabled

1.      Click on Install POS Software and follow the directions

2.      2nd L Support is optional.

3.      If no setup dialog box appears. See instructions below.

 
 
If auto-run is disabled

1.      Click the Start Button.

2.      Click on Run or go to Windows Explorer

3.      Enter D:\Setup\Setup.exe or E:\

 

For win98 user:

After software has been installed, enter your password “1133” and you will see Msg “Class not registered looking for object with CLSID” please install the file COM98.exe and DCM98CFG.exe from your CD-Rom “D:” or use your office XP CD to upgrade your windows.

 

Getting Started Start > Programs > A+ Restaurant Sys, > Bill POS 4

You can make a Create Shortcut of Bill POS 4 put it in StartUp from the submenu. Every time you start up your PC, BillPOS 4 program will start running automatically.

 

            Password Mode; 

After enter your password – (employee ID), software will take you to your screen (only if your Manger/Owner pre set your passwords Level and Type in Employees, for limitation of access program modules/function).

 

Pre Set Password:

 

Level 3 Owner:           1133

Level 2 Manager:        1458

Level 1 Bartender:       0011

 

 

   Bar POS

 

Featured 60 Tab buttons allow customer’s name to be displayed and save all the orders till employee tender the sales.

 

   Receipt Report:

Daily sales report for each employee.

1.      Chick on Receipt Report.

2.      Enter the Date on the calendar

3.      Enter the clock in Time

4.      Click Next for the report.

 

   Cash Drawer; Easy Cash Drawer open button.

Importation Notes: this button will open the cash drawer without any sale.

 

Cash Orders: One time sales with cash or charge card and orders will not be save in the tab.

Credit Card Sales Order Screen: allow bar tender to generate customer’s order through credit card sales.

 

  1. Swipe Customer’s Credit Card first to obtain customer’s information. Cardholder’s name and information will display on the Name Button. Name Button also allows bar tender manually key in customer’s information for non-credit card sales.
  2. 9 Section Buttons are displayed on the right in Green. Choose one of the buttons when ready to take order.  
  3. The middle of the screen will display detail item description.
  4. Click on an item customer ordered, it appears automatically with price on the left window. The total order amount will display in Red letter. For example, $8.04 is the total of the example Sales Order Screen.
  5. +Qty button allows bar tender to add qty. First click on qty, then the item name in the middle of the screen.
  6. Special Order Button: Bar tender can key in customer’s special request for drinks.
  7. Tender Button: refer to X charge on Page 14.

 

 

   Back Office

 Customer/Employee (Employee ID is the Password) Back Office > Customer / Employee

You can add new/edit existing employee information, (Very important for management to setup the access Level and Type.)

 

The Employee report lists employee information such as name, address and social security number, date hired, hourly rate, level, and position.  This report is useful if you want to verify your employees’ information for W2s,

 

                       

           

 Four digits only,  Delete employee,  Find employee information by ID,  Add new employee    Save data

 

Level 1: Take order and recall orders and add new items to the orders.

Level 2: You can set your own access for the level 2

Level 3: Allowed full feature access.

 

Security, Back Office and Reports will not need to be set in Employee screen.

   Menu Edit
(Quick Steps for Adding menu items)

1.     From Setting menu, select Menu

Each dish could enter up to 6 Options in here and 4 different unit Prices.

The Menu windows display

 

                       

 

2.  Bar Picture Setup

                       

           

1.      Click on the one of the green Section Buttons on the right. Item names will display in the middle.

2.      To insert picture, click on the blank square on top of the item name.

3.      A list of picture on the left column. Choose the name of the item.

4.      Picture will be inserted automatically in the blank square you choose.

5.      Click Save Button to save  or Del Picture to Delete the picture.

 

 Add/edit Menu: allow user to change price of items and add items’ options.

           

 

1.      Click on the right section to display item needed to be edited.

2.      Choose item in the middle screen. Item selected will be diplayed in the left column.

3.      Key in the new prices. It allows 4 different prices for different size of the drink.

4.      Screen has 6 options to allow user to customize the drink.

5.      Click Save Button to save.

 Set Drink Usage: allow user to track inventory

 

                       

 

  1. Click on right section.
  2. Select item from Ingredient/Inventory, key in usage and unit. For example, one bottle of Bud Wiser, key in 1 in Usage, Key in Bottle for Unit.
  3. Ingredient /Inventory allow user up to 15 ingredients per item.

 

 Security

               You can able or disable the main password screen. (Use for small nightclub with one bar tender.)

           

  Information

           

           

1.)    Country: Select you country first. Currently this software support Australia, Canada, China, Japan, Korean, United States, Puerto Rico and United Kingdom.

2.)    Enter your company name and phone number. (This information will be printer out on each customer receipt.

3.)    Edit your Tax Rate. (This tax rate will be use for sale orders and you will also need to set the tax rate in the Tax Report in Back Office – Reports.

4.)    Name your Section and select GL. (Section could be set as text or picture view.)

 

 Printer Settings

                       

            This software will only support 1 Printer - Front Printer. We recommend the LPT1 port for the Front Printer.

           

How to set your printer

1.)    Click on Start >Open Printers and Fax > select the kitchen Printer

2.)    Right click the printer you want to share  > select Sharing …

3.)    Click on Sharing tab

4.)    Select Share this Printer

5.)    Click OK

 

How to set your network share printer:

If you setup peer-to-peer network, you want to use printer on other computers, you have to set the printer on other computers as a share printer first.

 

Then you can go back to your first computer check the network and network printer. If you setup properly, this computer will automatically add all network printers.  See if you setup up properly by open you Windows Explorer in Start > All Programs > Accessories > Windows Explorer. If your Address Bar is not in your Window Explorer, go to View > Toolbars > select Address bar.

1.)    Open My Network Places

2.)    Open Entire Network

3.)    Open Microsoft Windows Network

4.)    Open Work group that you named, and you should see your other computers listed. If not, your network is not setup properly.

5.)    Select the computer that connects with the kitchen printer. And you should also see the listed name of those printers. If not, that means you network printer is not setup properly.

6.)     Copy the text on you address –like “\\Server” to Bill POS software > Back Office > Settings > Printer Settings > In Where  text box.

7.)    Enter the name of the printer in Type with “\” before the printer name.

8.)     What order will be printed out on the printer.

9.)     Allow you to print each item’s price to the kitchen printer.

Notes: If you follow the steps listed above and still cannot share the printer, open Windows Firewall. (To open Windows Firewall, click Start, click Control Panel, and then double-click Windows Firewall.) Then, on the Exceptions tab, select the File and Printer Sharing check box

 

 Network Settings

           

            Single: All the files from local Disk C:\

            File Sharing: Source files from another computer.

Enter the name of the computer you want the source files from C\\Server Name\.

 

 Reset

            Click Business Check to save data into real business uses

Click Training Check to save data into training use.

Fresh: Remove Training Order data     

 

 Screen Settings

 

             

 

Name:

1.)    It should be in bmp, JPEG or GIF format and this file should be local in your Local disk C:\ drive

2.)    Change the path in Name text box

If you have the picture already just save into local disk C:\Program Files\Bill POS 4 folder. Rename your picture to “Company Name” this will overwrite the old file and change you Name in Password screen to your own picture without change the path in here. Same as Company Logo too.

Running Msg: 

Any massage you enter in this box will be display on the Password screen.

Bill POS 4X-Charge Integration Guide

1.                  Install X-Charge on the computer designated as the X-Charge Server computer. 

2.                  Once X-Charge integration is turned on in Bill POS 4, no additional configuration is necessary.  The XCTransaction.dll has to be registered.  Bill POS 4 will default to the Transaction Folder set up in X-Charge Server Setup.

a.       Click Tender Recall.

b.      Swipe credit card or enter card # manually.  If swiping the credit card, the transaction will automatically start processing when the swiping is complete.  If keying the credit card information manually, user will have to enter the Tender amount prior to submitting the transaction for processing.